Accepting Applications: CITY CLERK / TREASURER – CITY OF WAHKON

 CITY CLERK / TREASURER – CITY OF WAHKON 

The City of Wahkon is accepting applications for a full-time City Clerk/Treasurer (40 hrs/week). This key administrative position supports city operations and is a direct contact for public works staff. Duties include finance, budgeting, payroll, utility billing, elections, council meeting preparation, and general office management. 

Applicants must have a high school diploma, plus at least two years of accounting education/experience or local government experience. Strong communication, organizational, and computer skills are required. Must be able to work independently and attend evening meetings. 

Salary based on qualifications and experience. Position open until filled. 

Apply online at www.cityofwahkon.com, email karrie@wahkonmn.gov, call 320-495-3441, or visit City Hall. 

City of Wahkon

151 2nd St. E. (P.O. Box 8)

Wahkon, MN 56386 

City of Wahkon_City Clerk Job Description FINAL.pdf

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City Clerk Treasurer Posting_City of Wahkon FINAL.pdf

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 CITY OF WAHKON 

JOB DESCRIPTION 

JOB TITLE: City Clerk/Treasurer 

DEPARTMENT: Government Administration 

EFFECTIVE DATE: Open Until Filled 

FLSA STATUS: Full-Time, Non-Exempt 

HOURS WORKED: 40 Hours/Week, plus meetings 

DEFINITION: 

The duties of the City Clerk/Treasurer shall include the duties as defined in MN Statutes. The City Clerk/Treasurer of the City of Wahkon is responsible for administrative work; coordinating and directing City Government Operations; responsible for managing the finances and accounting, and maintaining the records of the City. The position is also responsible for processing payroll and conducting elections in election years. 

SUPERVISION RECEIVED: 

Works under the general and technical direction of the City Council. 

SUPERVISORY FUNCTIONS: 

None. 

JOB LOCATION AND EQUIPMENT: 

This position will generally take place at City Hall offices and may have an opportunity of hybrid/remote options one to two days per week after the first year of work. This position uses a variety of equipment typical of a traditional office setting. 

ESSENTIAL FUNCTIONS OF THE JOB: 

Clerk Duties 

• Receives requests, complaints, and information from the public and transmits to staff and/or Council; provides customer service effectively and efficiently to the Citizens of the City of Wahkon and other constituents. 

• Ensures public notices, ordinances, and resolutions are prepared and published; provides clerical and logistical support for council meetings; participates in preparation of agendas and attends regular and special Council meetings; oversees minute-taking; and maintains records of minutes, ordinances and resolutions. 

• Prepares and files required certifications on budget with the State Auditor’s office and ensure records are published in accordance with legal requirements. 

• Co-signs, with Mayor, all checks; attests to the mayor’s signature on official documents and maintains corporate seal; and administers oaths of office. 

• Assists audit firm with an annual audit as well as other auditors; generates reports and presents all financial data required for audit. 

• Certifies regular and special assessments to county and oversees the assessment process. 

• Overseas and participates in the processing and issuance of City permits & licenses. 

• Performs other related duties and responsibilities as assigned by the City Council. 

Administrative Duties 

• Represents the City with agencies including the Office of the State Auditor, MN Revenue, IRS, SSA, PERA, DEED, MDH, MPCA, OSHA, etc. 

• Acts as liaison with state and county agencies, City attorney, engineering firm, public works, financial advisors, auditors, zoning administrator, etc. 

• Provides administrative and support for the City Council and the various City committees, boards and commissions. 

• Develops and issues administrative rules, policies, and procedures necessary to ensure proper day-to-day functioning of all departments under Council direction and approval. 

• Responsible for assuring compliance with federal and state mandates/reports; interprets and enforces law, ordinances, City policies, and rules. 

• Plans, organizes and directs City affairs to ensure a coordinated and efficient effort to meet the goals and objectives of the City. 

• Researches and prepares recommendations for Council approval on variety of City issues to improve the health, safety or welfare of the City; prepares related reports or oversees their preparation. 

• Able to support general IT services, including troubleshooting, system maintenance, and user support within City Hall. 

• Responsible for all mail and telephone calls, ensuring City Council is informed. 

Accounting/Finance/Payroll Duties 

• Reconciles checking and savings accounts monthly; oversees bank deposits. 

• Monitors expenditures and receipts during the year and manages debt management in conformance with generally accepted accounting principles and standards. 

• Establish procedures and formats used for various monthly reports showing the financial condition of the City and budgetary balances. 

• Identifies money available to be invested; invest in accordance with state guidelines; reviews security pledging periodically. 

• Develops annual budgets; presents budgets to the Council for review and adoption; monitors all receipts and expenditures during the year; complies with all reporting requirements. 

• Maintain and process federal and state reports, W2’s, W4’s, 1099’s, PERA, Federal/Medicare/SS withholding reports, sales and use tax reports and audits. 

• Maintains and processes payroll for City employees, election judges and officials. Processes payroll deductions, payroll reports and records, and employee benefits. 

• Responsible for monthly and quarterly Sewer System utility billing 

Elections 

• Administers local elections in accordance with state and county requirements. 

• Directs local elections include preparing ballots and receiving candidate filings; providing supplies for polling places; posting and publishing notices of election; scheduling judges; coordinating details with county; certifying results for City Council, maintaining election records; etc. 

Additional Functions 

• Performs other related functions as assigned or apparent. 

REQUIRED KNOWLEDGE, SKILLS AND ABILITY: 

• General Knowledge of accounting/bookkeeping principles and billing practices. 

• General Knowledge of City Government including City services, operations, and departmental policies and practices. 

• General Knowledge of election laws, policies, and procedures and equipment operation. 

• General Knowledge of applicable Federal and State laws, City ordinances, City and departmental policies and procedures, and relevant reference materials. 

• Ability to comprehend and apply the Open Meeting Law and Data Practices Act. 

• Ability to work under limited supervision, and perform general clerical work requiring a high degree of accuracy. 

• Ability to use computer and other office equipment. 

• Ability to conduct research as needed for items such as projects, programs, and contracts. 

• Ability to effectively communicate ideas, explanations, and recommendations, orally and in writing to the public and City Council. 

• Ability to maintain an appropriate level of discretion with confidential information. 

• Ability to organize assignments, prioritize tasks and independently complete work in a timely manner during stressful situations and under deadlines and frequent interruptions. 

• Ability to remain calm when dealing with difficult people/situations and exemplify an enthusiastic, resourceful and effective service attitude. 

• Ability to review, classify, categorize, prioritize, and/or analyze data. 

• Ability to perform arithmetic computations accurately and quickly. 

• Ability to establish and maintain effective working relationships with community groups, commissions, elected officials, employees, and the general public. 

• Ability to attend continuing education seminars as deemed necessary by the City Council. 

• Ability to work beyond normal working hours, evenings. 

• Ability to follow instruction both verbal and written. 

• Ability to use a computer and various software applications such as word processing, spreadsheet, accounting and database. 

• Ability to handle and account for money. 

• Ability to accurately complete various reports and submit them to appropriate agencies in a timely manner. 

• Ability to maintain complete and accurate records and research/analyze data as needed. 

• Ability to serve as a notary public within an Employer specified time frame. 

PHYSICAL DEMANDS: 

Work is light to moderate, requiring sitting for extended periods, and variably frequent rising, walking, standing and bending. This position requires hand and arm dexterity adequate to allow for extensive use of keyboards, to talk and hear with enough proficiency to allow for communicating by phone or in person and to have adequate vision to accommodate frequent viewing of computer screens and printed reports. This position requires lifting and/or moving up to 10 pounds frequently and infrequently lifting or moving up to 25 pounds. The noise level is usually low to moderate. 

The work environment and physical demands described here are representative of those an employee’s encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

MINIMUM QUALIFICATIONS: 

• Must be a US Citizen or a Resident Alien and possess a valid Minnesota Driver’s License. 

• High school diploma. 

• Two years of accounting/bookkeeping experience. 

• Requires administrative experience in an office setting. 

• Proficiency in reading, interpreting, and communicating procedures and policies. 

• Knowledge of laws, rules, and regulations of local, state, and federal requirements. 

• Knowledge of office procedures, filing systems, record keeping, and accounting procedures. 

• General knowledge of current computer-based programs used by the City or the ability to gain proficiency during employee probation period. 

DESIERABLE QUALIFICATIONS: 

• Associate’s degree or higher in accounting, finance, or closely related field. 

• Experience working in the City Government and with the Public. 

• Advanced knowledge of local government and public administration. 

• Experience coordinating and financing of varied municipal activities. 

• Additional experience or ability in computer word processing, spreadsheet programs, and language skills. 

• Accounting background in billing and/or accounts receivable and accounts payable entry. 

• Proficient in the use of Microsoft 365, CTAS, and other software programs supplied by the City. 

NON-DISCRIMINATION: 

The City of Wahkon will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. 

The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. The job description does not constitute an employment agreement and is subject to change as the needs of the City and requirements of the position change. The City of Wahkon reserves the right to change and/or eliminate any and all job duties as necessary. This position is subject to background check and drug and alcohol testing. 

There will be a sixty-day probationary period and can be dismissed by Council at any time during this time. All grievances should be brought to the attention of the City Council. The City Clerk/Treasurer is an at-will employee and may be terminated, with just cause, at any time through Council motion.